Planning destination weddings is one of my favorite things to do. For planners, weddings abroad allow us to meet and connect with amazing folks in this industry throughout the entire world. We continue to learn as these fabulous experiences and incredible people expand our horizons by presenting alternative views of the world as we know it today.
As wedding planners, we aim to organize every detail within every hour, even minute, of our day on site. However, certain challenges are hard to predict. Today, I’d like to share 10 tips that may help you avoid some of the hardships I’ve experienced while on site at destination weddings:
1. Always have your contracts translated to English, or the language in your region, before you sign.
2. Try to fit in more than one site inspection, and meet with all vendors prior to contracting.
3. Always specify event times with your vendors and make sure that they have a clear picture of your timeline.
4. Become familiar with the culture as much as possible.
5. Hire someone, or a local team, that speaks the language and can assist you on site.
6. If possible, time all of your activities during site inspections.
7. Make sure that you find a reliable means of communication while onsite.
8. Avoid making assumptions – Ask as many questions as needed.
9. Always make requests and confirmations in writing.
10. Keep a call log for all vendors separately.
In closing, I would like to ask you to share the biggest challenges and/or rewards you encounter while planning destination weddings. In addition, I would love to hear your best tips for planning weddings abroad! Please share in the comment section below!
With a Happy Heart,
Kathy Romero is the Vice President and Global Wedding & Event Planner for Preston Bailey Designs. She shares her thoughts and advice on Preston’s Blog every Thursday.
(Photo Courtesy Robert Evans)