BIG EVENTS: HOW TO PREVENT LAST MINUTE DISASTERS
June 6, 2011
It’s wedding season, folks! And last weekend my team and I juggled two big jobs. The bigger a job, the more complicated it will be, and the more complicated it is, the more likely something will go wrong. So this week, I’d like to address a few of the things that can go wrong and how to avoid them.
First and foremost, large events almost always involve lots of vendors such as a florist, a stationer for invitations, a lighting designer, a caterer, a band or DJ (or sometimes both!), a photographer, an ice sculptor, a rental company, and the list goes on… Lots of people means lots of potential mixed messages and confusion.
Let’s start with the florist. What might go wrong?
1. The biggest problem that I used to have as a florist was getting done on time. Guests would sometimes begin to arrive before I was finished. Solution: Most of the flower arrangements should be prearranged in your shop or studio. This way, all you have to do is set them down and fix any minor damage that may have occurred in transit. Also, bring enough assistants to make the work go quickly and smoothly.
2. Another big problem is when your flowers don’t look fresh. You absolutely don’t want dying flowers before the event even begins! Solution: When you order and price flowers, always order extras. Aim for 15% to 20% more flowers than you think you’ll need. This ensures you’ll have enough flowers in case you need to replace any wilting ones. Naturally, you should also be an expert at nurturing your flowers so that they’ll bloom on the day of the event and look their best right when you need them to.
3. Sometimes, you’ll come up with a fantastic design, but the arrangements end up unstable. Yes, folks, I’ve been guilty of this one. Solution: You need to test your arrangements and make sure they aren’t top heavy. The last thing you want is for an arrangement to fall over and possibly injure a guest. Try pushing the table with force; if nothing falls, you’re good to go.
Tell me, have you ever had to deal with a crisis situation? What happened? Did you A) improvise and make it work, B) have a melt down, or C) do a little of both?
This afternoon I’ll address problems with the stationer, rental company, and lighting designer. Be sure to check back!